Get your buses on the road faster
NFC & QR check-ins, bus boarding, inventory management, and parent communication — all in one app built specifically for band programs.
Everything your band program needs
Built by a band parent who saw the chaos firsthand. No more clipboards, spreadsheets, or shouting names into the wind.
NFC & QR Check-ins
Students tap their tag or scan a code. Delegate scanning to parent volunteers or section leaders to move even faster.
Bus Boarding
Visual seat grid shows who's on which bus. See at a glance who's missing before you roll.
Inventory Tracking
Create custom categories with custom fields. Track instruments, uniforms, equipment — whatever your program needs.
Push & Email
Reach students and parents instantly. Filter by custom lists you create and name however you want.
Welcome Letters
Auto-generated PDF onboarding letters with personal QR codes. Students and parents scan to log in — no accounts to create.
Request System
Students request instrument loans or changes. Parents request early checkouts. You approve in-app.
Offline Check-ins
No signal at the stadium? Check-ins queue locally and sync automatically when connectivity returns.
Bus check-in that actually works
No more walking the aisle with a clipboard. See every bus at once — who's in, who's waiting, and who's missing.
- Multi-bus dashboard with live seat grids
- Real-time check-in counts per bus
- Delegate scanning to volunteers at each bus door
- Historical scan records for every trip
See it in action
Clean, fast, and built for the field — not the office.
Dashboard
Student Roster
Inventory
Check-in Sheets
Bus Overview
Bus Seating
Communication
NFC Scanning
Parents & Volunteers
A portal for everyone
Directors, students, and parents each get exactly what they need.
Band Directors
- Full roster management
- Analytics for all check-ins
- Inventory control
- Push & email blasts
- Generate welcome letters
- Grant scanning permissions
Students
- Personal profile
- Check-in history
- Bus assignments
- Equipment on loan
- Submit requests
- Push notifications
Parents & Volunteers
- Link to student (or join as volunteer)
- Assist with check-in scanning
- View check-in history
- See loaned equipment
- Request early checkout
- Receive notifications
Ready to simplify your band program?
BandScan is currently in early access. Reach out to learn more or schedule a demo.
Get in Touch